Organized Travel Documents for an Organized Vacation

Keep reading to see how I organize our travel documents for a fun yet organized vacation. Please note that I may get commissions for purchases made through affiliate links in this post.

Organized Travel Documents for an Organized Vacation at I'm an Organizing Junkie blog

Who doesn’t love a good vacation every once and awhile?  I know I do especially if it involves hot weather, white sand, blue skies and the beautiful ocean.  Since we live in Alberta, Canada, getting to the beautiful seaside usually takes a bit of travel.  And with travel, especially in my world, comes chaos and unpredictably.  Not such a great combination for this lover of all things orderly and calm.  However the lure of the ocean is strong and I know all the upheaval of travel is so worth it once I walk over the bridge and glimpse a glorious view like this one.  The beach is definitely my happy place!

Sunset over bridge at Indian Rocks Beach, Florida

Over the years my husband and I have been fortunate to get away to the beach a couple of times just the two of us and then a couple of years ago we took the whole family to Florida for a week.  So knowing ahead of time that I don’t handle chaos welI (we have had some crazy things happen to us when we travel!) I make sure I go into the adventure as organized as I possibly can.

To do that I created a simple vacation planner portfolio using a pocket organizer with elastic closure (affiliate link). I’ve used this system for years and still use it to this day. Having all our vacation information in one place cuts down on all sorts of panic and stress. Also I prefer having printed copies of everything because I don’t trust WIFI to be available when we are traveling. I like having printed copies but if you are someone who prefers digital, I’ve got help for you below.

Organized Travel Documents for an Organized Vacation at I'm an Organizing Junkie blog

Organized Travel Documents for an Organized Vacation at I'm an Organizing Junkie blog

Organized Travel Documents for an Organized Vacation at I'm an Organizing Junkie blog

Tabbed sections include flight information, hotel information, condo information, car rental information, activities and miscellaneous. I print out flight itineraries, accommodation confirmation emails and anything other pertinent information that we need and then add these papers to the appropriate tab. When we travel we almost always use VRBO to book our accommodation through and there are usually condo instructions that I like to print out and keep handy so we don’t break any rules :).  I will often add an envelope to the back to use for receipt collection as well. I just feel so much better having everything together and secure.

Organized Travel Documents for an Organized Vacation at I'm an Organizing Junkie blog

My vacation portfolio stays in my carry on bag so I can easily access it whenever I need it. Or my family can but they usually leave everything up to me.

The front of my portfolio allows me to slide in a cover page which for me is always a calendar for the time we are away. I just go online and print off a free one like these ones HERE.  This is especially helpful if we are staying in multiple locations.

Organizing our travel documents this way is just a simple idea but so worth the time and effort for an organized vacation with less stress. Although keep in mind that as much as one can organize there is still always the chance something could go wrong. I’ve learned over the years to keep a degree of flexibility through it all. We’ve had to go to Plan B so many times that I’m getting pretty good at it 🙂

For more fun travel information be sure to visit my organized travel and summer boards on Pinterest.

  Follow Laura (Organizing Junkie)’s board Organized Summer on Pinterest.

Digital Organization:

Oh and if you prefer to organize your vacation digitally, no problem.  One of my contributors a few years ago shared how she uses Evernote to organize her vacation plans.


My Vacation Posts:

In case anyone is interested here are a few posts I’ve done on the various places we’ve been.

Facts & Fascinations About My Trip to Florida
Facts & Fascinations About My Trip to New York
Facts & Fascinations About My Trip to Hawaii
I’m Moving to Florida
Facts & Fascinations About My Trip to Prince Edward Island (PEI)

Happy organized vacationing everyone!!!


Filed under: Paper Organization, Travel/Auto Organization


10 Responses to Organized Travel Documents for an Organized Vacation

  1. 1
    Kristine Andersen says

    Thank you for yet another inspiring and useful post.

    We just got back from a family vacation to the Caribbean.
    It’s always fun once you get there, but the 24-hour travel time with several different types of transportation, little kids and somewhat unorganized travel companions calls for careful planning and good organization.

    I am definitely somewhere in the middle when it comes to having carbon or digital travel documents. I print out all of our tickets, visas, insurance papers, etc. and keep them in a nice binder in my carry-on, as you do.
    However, when it comes to our vacation plans, activities, Airbnb details, possible restaurants etc. (along with appropriate links) I like to have them nicely organized in a shared google calendar. This way everyone can access the information when needed and nothing gets lost.

    I also always have scanned copies of our passports on our OneDrive (cloud storage solution), so that we have those if anything were to happen with the originals.

    All in all, I have a much more relaxing and enjoyable vacation when I know everything is in order. 🙂

  2. 2
    Leslie says

    Love this idea! I’m just about to print out all of our vacation information for our trip to Hawaii. This will be a great way to organize it all.

    • 2.1
      Leslie says

      I just made my travel folder and feel oh so organized! It also makes me feel so much less stressed. So glad I found this idea. Thank you for sharing!

  3. 3
    Lindsay says

    You mentioned finding this folder at a Dollar Type store. Do you have a link for this item or remember which chain your purchased it in (Dollar Tree, Family Dollar, Dollar General, etc)??

    Thank you!!

    • 3.1
      Laura Wittmann says

      It was Dollarama here in Canada. I will do a search on Amazon to see if I can find it. Will let you know if I do!

      • Lindsay Freeman says

        I appreciate you looking…very sweet of you.

  4. 4
    Nancy says

    A travel folder is what saved me during a long trip to many countries in Asia. But, It was jus a group of folders and I kept misplacing the one I needed. So I’m ready to buy the suggested folder today. I will be purchasing one for foreign travel and one for domestic travel. We are actually traveling more as empty nesters. I actually do use evernote for some organization and it is not blocked in China as many other programs are. I love your posts!


Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.